Frequently Asked Questions

What is PFMA?

The Public Finance Management Act is the law that governs how state funds are spent.

What is the purpose of PFMA?

To regulate financial management in the national government and provincial governments; to ensure that all revenue, expenditure, assets and liabilities of those governments are managed efficiently and effectively; to provide for the responsibilities of persons entrusted with financial management in those governments; and to provide for matters connected therewith.

What is MFMA?

The Municipal Finance Management Act is the law that governs how municipal funds are spent.

What is the purpose of MFMA?

To secure sound and sustainable management of the financial affairs of municipalities and other institutions in the local sphere of government; to establish treasury norms and standards for the local sphere of government; and to provide for matters connected therewith.

What is Basic Accounting System (BAS)?

The Basic Accounting System is a user friendly system designed to manage the finances of the South African Government. BAS was developed with improved financial control in mind. In addition, it was built to support the capacity building drive within Government, by providing the user with a simple-to-use graphical user interface (GUI). This improved user interface makes it easier to absorb new employees by reducing the time to learn the system.  For Technical BAS FAQs, please visit the Main BAS Website

What is LOGIS?

The Logistical Information System is the system designed to manage all government logistics.For Technical LOGIS FAQs, please visit the Main LOGIS Website.

What is DITC?

The Departmental Information Technology Committee is body formed with the intention to overseer the process of ICT procurement within the Free state Provincial Treasury. Please see the DITC sub-site for more information.

What is VULINDLELA?

Vulindlela is a centralized Data Warehouse designed to host a large pool of various types of government information for the purposes of Management Information Systems and Decision Support Systems.

What is PERSAL?

An integrated Human Resource, Personnel & Salary System, better known as PERSAL, was designed and written to cater for all aspects of Government regulations, prescripts, treasury instructions and Policy. The PERSAL system is used by all the National government departments and Provincial governments. It runs on five bureaux with six production environments.

LABOUR RELATIONS

What is the purpose of the code of Conduct?

In order to give a practical effect to the relevant constitutional provisions relating to public service, all employees are expected to comply with the Code of Conduct. The code should act as a guideline to employees as to what is expected of them from an ethical point of view, both in their individual conduct and in their relationship with others. Compliance with the code can be expected to enhance professionalism and help to ensure confidence in a public service. For further information, please consult the department’s Induction Manual.

HUMAN RESOURCES

Who is entitled to a service bonus?

An employee shall receive a service bonus that is paid during the month of birth and is equal to one month’s basic salary. Employees that have not completed a full year of employment on the month of birth shall receive their service bonus on a pro-rata basis.

Resignation – A month’s notice of resignation may be required from an officer if he/she is paid monthly but departments may accept a shorter notice period.

Retirement – Due to continued ill-health, due to age (minimum 55-65), early retirement.

Medical Aid: How does it work?

Employer shall pay two thirds of employee’s normal subscription to registered medical scheme up to a maximum monthly payment. The employer shall continue medical assistance if the employee leaves the public service as a result of: Retirement, Death, Discharge as a result of injury on duty or ill health.

What is a State Guarantee?

A state guarantee will be issued to assist employees to obtain a 100% housing bond without a deposit, the employer may issue state guarantees to a maximum of 20% of the bond for which an employee qualifies.

Disciplinary Procedures: How does it work?

The Free State Provincial Treasury has adopted the Public Service disciplinary procedure as recommended by the PSCBC. View Procedure in Chart Form

For further information, please consult the department’s Induction Manual. How does it work?

The Free State Provincial Treasury has adopted the Public Service disciplinary procedure as recommended by the PSCBC.

Organizational Efficiency Services: What is PDMS?

The Performance and Development Management System is a performance evaluation and monitoring system.

How does it work?

Each employee’s performance is evaluated by his/her supervisor biannually, on a six months interval basis. The results of the two evaluations are then summed up to measure the total performance level for the year. The results are then used make important career advancement decisions like confirmation of probation, payment of performance bonuses and the possibility if promotion.

What is Job Evaluation?

The New Public Service Regulation, 1999 require the Department to use a job evaluation system to ensure that work of value is remunerated equally. In accordance with Public Service Regulation II F. I (e) and I.A2, an executing authority shall with effect from 1 January 2000, before filling any vacancy in case of a vacant post on level 9 and higher, evaluate the job, unless the specific job has been evaluated previously. All newly created posts must be evaluated.